Questions
When setting up your Geekbot workflows, you can tailor the questions to best suit your team's needs. This ensures you collect the most relevant, insightful information from each team member, fostering a culture of open communication and continuous improvement.
Let's look at what you can configure below.
Question Type
Pick between a single question or a random question — where:
Single question: All participants receive the same question. This approach is ideal for focused feedback on a specific topic.
Random question: Create a list of questions from which Geekbot will randomly send one to your team. Varying up the delivery keeps the check-in engaging and can help you cover more topics over time.
Answer Type
Pick how you'd like participants to respond — whether:
Plain Text: Accepts free text and images, offering flexibility in responses.
Numerical: Designed for responses that are best quantified with numbers.
Predefined: Functions like multiple choice, guiding participants to select from provided options.
Prompts
Prompts show the participant their previous response to a question, helping them avoid repeating information they've previously shared. This feature also encourages reflection on past responses and progress tracking over time.
To enable prompts, set the toggle to ON and link the prompt to your question(s) of choice.
Scheduled Questions
Scheduled Questions enables the precise planning of team check-ins, allowing you to set specific questions for specific days. By scheduling questions strategically, you can foster more meaningful engagement and gather insights that are directly actionable, keeping your team aligned and informed.
By setting a custom schedule, you can manage when specific questions are asked to your team. The question's schedule is based on the workflow's reference schedule so simply deselect the days on which you want to exclude a question.
Intro/Outro
Intro and Outro messages offer a unique opportunity to infuse your team's culture into every check-in. A well-crafted 'Welcome' or 'Thank you' can set the tone for the interaction, making the process feel more personal and engaging.
Here are some best practices to consider:
Intros: Consider writing a short, descriptive welcome message that greets participants and sets the context for the check-in.
Outros: Consider adding a thoughtful 'Thank you' message to express your appreciation for the team's participation and encourage ongoing engagement.
Intro/Outro Variables
To further personalize the experience, you can use variables in your intro and outro messages. These variables can dynamically insert relevant information (like a participant's name or the current date), making each interaction feel unique.
By leveraging the features, you can create a check-in process that not only gathers valuable insights but also strengthens your team's connection and commitment to shared goals.